Accounting and Office Administrator

The Accounting and Office Administrator serves as a key administrative and financial support resource for the organization. This role combines accounting, bookkeeping, office administration, customer billing support, and human resources assistance to ensure efficient daily operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while providing professional support to customers, vendors, leadership, and employees.

Reports To: Director of Finance and Operations Manager

Key Responsibilities:

• Serve as the primary point of contact for customers regarding invoices, payment status, account balances, and billing-related inquiries.
• Create and process customer invoices accurately and in a timely manner.
• Generate, track, and maintain purchase orders and vendor documentation.
• Perform bookkeeping functions, including maintaining financial records, processing transactions, account reconciliations, and supporting accounts payable and accounts receivable activities.
• Coordinate with the Operations Supervisor to receive, inspect, and document incoming deliveries and shipments, ensuring materials are accurately received and properly distributed.
• Prepare reports, correspondence, spreadsheets, and other business documents while maintaining organized financial, employee, and operational records.
• Coordinate maintenance to premises via contractors and landlord.
• Assist with human resources administration, including employee onboarding, personnel record management, benefits administration support, and other HR-related activities.
• Coordinate office supplies, vendor communications, and general office operations.
• Support special projects, process improvement initiatives, and other duties as assigned.